¶ Link to the form
https://forms.office.com/e/5HrULNQH8A
¶ Different categories of order
For each category of equipment, the university has a preferred supplier that it is contractually required to use, and the only time that an alternative supplier can be used is if the required specification of equipment is not available from the preferred supplier.
For example, HP is the preferred supplier for computers and monitors, but if a required GPU specification is not available from HP, then an alternative supplier can be used for the order.
This is a list of the supplier options within the equipment request form, for each of the categories of equipment:
¶ Computer/Monitor
- HP (HP Buyers Guide)
- HP (HP for Business Website)
- Apple (Academia)
- SCAN (Non-Preferred - supplies high-spec custom-built computers)
- Other (Non-Preferred - enter your own supplier)
¶ Computer Accessories
Examples of equipment within this category are:
- Adapters
- Cables
- Mice
- Keyboards
- VR Equipment
This list is not exhaustive.
¶ Software
- ITCS
- Other
¶ Other
If the equipment that you wish to order doesn't fall into the categories defined above, then you are still able to submit an order request using the form.
¶ Getting quotes from Suppliers
¶ HP Buyers Guide, HP for Business Website, Insight and PrimoIT
If you are ordering equipment using the HP Buyers Guide,the HP for Business Website, Insight, or PrimoIT you do not need to supply a quote with your request.
You do need to provide a total cost for the order (excluding VAT), and will need to provide details of the equipment that you wish to order (quantity of each item, model numbers, cost-per-item, URL for each item if possible) so that we are able to properly process the request.
¶ SCAN (Non - Preferred)
SCAN provides high-spec custom built computers, and as it is not a preferred supplier, it can only be used when HP cannot provide the required computer specifications. You will need to access their custom computer section, and follow the below steps to build your custom computer specification, and then provide it to us as a PDF.
We would recommend looking at the custom gaming desktop or gaming laptop builders as a starting point.
- Go to the SCAN custom computer builder (in this example it is the gaming desktop builder) and select a base computer build to customise further.
- Configure your computer by selecting from the available options for each component (i.e. CPU, Motherboard, GPU, RAM, Storage Devices, CPU Cooler, Case).
- Once you are finished, scroll up to the top of the page and click the “print” button.
- Select “Microsoft Print to PDF”, and set margins to “None”, then click print and save the custom PC configuration to your computer as a PDF file. Make sure to include some descriptors in the PDF’s file name (e.g. your_name_scan_order_todays_date.pdf).
- Attach this configuration PDF file when you are prompted for a quote in the CMP Equipment Request form. When you are asked for the total cost of the order (excluding VAT), input the cost at the top of the PDF (minus 20%).
¶ Apple (Academia)
Generating quotes for Academia orders is an automated process on their online store, that requires you to first add items to a basket, and then generate a quote for that basket that is automatically sent to your email address.
- First go to the Academia website and create an account, using your UEA email address.
- Once you have created an account, you can browse Academia's online Higher Education (HE) store, and add items to your basket.
- Once you have items in your basket, you can generate a quote by natigating to your basket and selecting the option "copy to quotation".
- Next you need to enter your UEA email address into the relevant box, and then click "Save & Send".
- You should be presented with your quote reference number, and your quote should appear in your inbox within a few minutes.
